Multiple Project Tracking Template Smartsheet – Find all the project tracking templates you need to track your project from start to finish. We’ve compiled a list of the top tracking templates, all of which are free, easy to use, and fully customizable.
In this article, you’ll find several project tracking templates, a variety of PM-centric templates designed for Excel, such as a project management dashboard template, and templates for tracking project management and construction project issues.
Multiple Project Tracking Template Smartsheet
In an active organization, you may be managing multiple projects (at different stages of completion) concurrently. Download any of the free, customizable templates below for use in Excel, Google Sheets, and Format to track details for multiple projects at once.
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Get a quick overview of task status across multiple projects. This template highlights the status, priority, and due date of tasks, and whether the project is at risk. You can also track the percentage of tasks completed, fixed costs, and estimated and actual time spent. You can also add a column for billable hours if desired.
Manage budgets for multiple projects with this template. See job status at a glance with color coding. Track labor and material costs, travel and office expenses, and compare your planned budget to actual expenses. The template automatically indicates if you are under or over budget.
To manage projects effectively, you and your team need to track the status of the tasks that contribute to project delivery. Use this project tracking template to record task status and priority, due date, task owner, task description, percent complete, and task cost. Customize templates to track as many items as you want.
During project execution, problems and changes may arise. It is important to document and track these issues to ensure the team addresses them and to document the resolution for future issues. Implementing a consistent issue logging process and using issue tracking documents is critical.
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Dashboards provide a visual overview of projects. Use the dashboard in this project issue tracking template to quickly see the status of open issues. The template combines a task list with spaces for assignees, due dates, and project status. The pie chart automatically populates to show the percentage of projects completed by status and the percentage of projects in progress by priority. You can customize the template to track the information you want.
For compliance and regulatory purposes, you may need to document the issue type, date, reporter, and resolution of any issues that arise during the project. This simple issue tracking template includes all the columns you need to get started. You can also add custom columns to provide more details.
If you have a small team or are tasked with solving problems as part of a larger project, a to-do list or task list might be the right format for keeping track of your work. This to-do list template provides space for project name, status and priority, assignee, deadline and deliverables. Color coding helps you distinguish high priority items and project status at a glance.
Part of project management involves tracking the progress of work towards final deliverables. However, you may also need to track other aspects of project performance, such as project risks, KPIs, and work and budget overviews.
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Dashboards provide a convenient overview of activity and status not only for you but also for your team and stakeholders. This dashboard template comes out of the box with: project task list, assignments, task priority and task status. The built-in Gantt chart updates as you change the status of each task, and the chart automatically tracks overall status, budget, and to-dos.
This project tracking template tracks tasks by work breakdown structure (WBS) ID. The task list documents the task owner, start and end dates, and percent complete. These details are automatically displayed in the accompanying Gantt chart. Read Getting Started with Work Breakdown Structures to learn more about the process.
Agile project management methods rely on well-planned sprints. Agile project managers must define which features and tasks the team needs to complete for each sprint. This sprint tracking template captures project management information and tasks related to key features, assignees, start and finish dates, duration, and project status in each sprint. A built-in Gantt chart automatically displays updates, with each sprint defined by color coding. Learn more about agile project management by downloading our website
Knowing the critical path in a project schedule is useful for isolating critical tasks in a project. This Gantt chart template with dependencies shows tasks, start and end dates, assigner and duration. In the format provided, select Red Flag
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Column to highlight overdue tasks and click the Critical Path button to highlight important tasks on the timeline. Read The Ultimate Guide to the Critical Path Method to learn more about this project management technique.
Key Performance Indicators (KPIs) are important metrics for measuring the success of a project. The KPIs you choose to measure will vary from project to project, but they will always impact your organization’s bottom line and bottom line. This dashboard template brings together multiple KPI charts in one visual display that you can easily share with your team and other stakeholders. Use this template to track planned and actual budgets and expenses, or customize it to track other KPIs.
Risks describe potential problems and events that could reduce an organization’s profits or prevent it from effectively achieving its other goals. At the beginning of a project, the project manager identifies potential risks and records them in a risk register. This project risk register template identifies and describes each risk, risk owner, risk assessment, and risk status.
Cost is one of the triple constraints in project management. Use the following project budget tracking templates available in Excel, Google Sheets to maintain your budget and help anticipate any risk of going over budget.
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Tracking project costs is critical to staying on budget and avoiding unexpected shortfalls that could lead to potential revenue or bonuses. Google Sheets templates are available in convenient online and offline formats, accessible to anyone with the appropriate permissions. Other forms of templates highlight planned and actual budgets and track costs per job, noting hourly labor rates, cost per unit of material, and flat rates.
Use this customizable business budget template to track income and expenses throughout the calendar year. Document all sources and amounts of your income and itemize your facilities, wages and operating expenses.
The goal of all projects, including construction projects, is to produce usable deliverables on time and on budget. Strong project tracking standards are critical to tracking the many resources and variables involved in construction.
Building a project produces a lot of files. Use these free Excel and templates as reminders of needed project documents and as a way to keep track of each one. There is room here to manage details such as project and contract numbers and names of main contractors, architects and project managers. The standard is organized by project phase, from pre-construction meeting preparation to project closure, inspection and approval. Use these columns to track who requested the file, how many copies, when the file was needed, when it was received, and more.
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Whether you’re a contractor or a client commissioning a construction project, this residential construction schedule template can help you keep track of key details. Customize your task list and add task start and end dates and durations. Gantt charts on the tabs below show tasks and timelines at a glance.
The project schedule summarizes and illustrates the structure of the project. This customizable project time tracking template lists tasks and subtasks, start and end dates, task duration and status. As you enter and update these details, the changes are automatically reflected in the built-in Gantt chart.
From simple task management and project planning to complex resource and portfolio management, it helps you improve collaboration and work faster—enabling you to get more done.
The platform makes it easy to schedule, capture, manage and report on work from anywhere, helping your teams be more efficient and get more done. Report on key metrics and gain real-time visibility into work like aggregated reports, dashboards, and automated workflows built to keep your team connected and up-to-date.
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When teams have a clear idea of what they’re getting done, they don’t know how much more they can get done in the same amount of time. Try it for free today. Improve project management with free Gantt charts for multiple projects. To help you organize your data and keep your projects on track, we’ve rounded up the most useful Gantt chart templates in Google Sheets, PowerPoint, and Excel formats.
On this page you’ll find a Gantt chart for tracking multiple projects, a budget Gantt chart for multiple projects in Excel, and guidance on creating and using Gantt charts effectively.
Use this template to stay organized while keeping track of multiple projects. The spreadsheet includes project details such as task description and owner, deliverables, cost, and hours. You can also set priority for each task and screen
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